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Articles

Vol. 1 No. 1 (2026): September 2026

Development of A Web-Based System For Monitoring Electronic Medical Record Access Rights At Semen Padang Hospital

Submitted
September 29, 2026
Published
2026-09-30

Abstract

Access rights to electronic medical records are authorizations granted by healthcare facility leaders to health workers to protect the security and confidentiality of patient data. At Semen Padang Hospital, requests to activate access to closed records were still submitted manually through WhatsApp messages, so the requester’s identity, reason, frequency, and duration of access were poorly documented. This study aimed to develop a web-based system for monitoring electronic medical record access rights. A Research and Development design with the Waterfall model was applied at the Medical Record Unit, with a field trial in June 2026 involving six subjects. Data were collected through observation, interviews, expert validation sheets, system trial forms, and user response questionnaires. The system was designed using use case diagrams, activity diagrams, and interface mockups, and was built with PHP and a MySQL database. It provided access requests, approval by the head of the unit, status notifications, automatic activity logs, and monthly key performance indicator reports. Expert validation reached 91.25% (very feasible), functional testing 100% (fully functional), and user response 93.75% (very good). The system was therefore feasible for implementation at the hospital, although the small trial sample limits generalization.

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